If stakeholders feel that their feedback was considered in the project and that they have been acknowledged, they will be more likely to to be supportive of it. This requires constant communication and making sure that stakeholders get the information they require when they require it through a variety of channels.
Communication frequency should be tailored for each stakeholder group. For instance, CEOs might be more focused on long-term expansion and strategic alignment whereas teams may focus on efficiency improvements. It is also crucial to tailor the content to the people who are the target audience, avoid technical jargon, and use non-technical language for those who have little technical experience.
Providing information through various channels is crucial to your progress. Meetings, email, project reports, and many more are all a part of this. Email is a very adaptable and customizable tool that can be used to send project updates, news, photos budget updates as well as contact information, the next steps, top-level project plans and much more. It can also be used to collect feedback through surveys and online engagement tools.
Meetings can be a great method of communicating and discussing issues, questions, and concerns with your employees and stakeholders. They can be scheduled daily regularly, weekly, monthly or according to the need. They are an effective way to communicate updates in person. It is also a great way to get buy-in for your project and discuss possible obstacles. Meetings can be recorded and shared with people who could not attend or who need to refer to a specific conversation. The summary of the project is a common tool used to communicate information to those involved. This can be a simple document that includes all the pertinent information or a more in-depth report tailored to each stakeholder.