Some documents are given the designation of important and sensitive as they contain information that could have consequences in the event of a security breach such as personal information or health and wellbeing records or economical transactions. In the past, these documents had to be exchanged physically, which required many important people ranging from executives and accountants, to lawyers, as well as external and internal staff – to travel to the exact same location at precisely the same time in order to inspect them. This was a costly time-consuming and inefficient method of sending documents which were vulnerable to theft and unauthorised access.
With remote work on the rise and B2B purchasing becoming increasingly internet-focused, sharing digital documents has become a crucial element of business operations. But while this convenience is great for productivity, it can also pose significant risks. Sadly, most business owners aren’t aware of the magnitude of those threats.
Cybercriminals can intercept emails, and use them for identity theft and other malicious activities. It’s also difficult to track who has read or edited the documents sent via email.
A secure document exchange platform is a straightforward way to share customer files, while keeping tabs on who has used and modified them. These tools are designed to be in compliance with various data protection laws and offer a robust digital audit trail that makes it simple to trace any issues back to the source. Additionally, they help companies avoid the repercussions of data breaches – which can significantly damage their reputation and profits.