Online board meetings can be a useful instrument for making informed decisions. If they aren’t well run, they can lead stagnation and low levels participation. Follow these easy tips to make your virtual meetings more lively and increase efficiency.
Distribute the agenda prior to the meeting with all attendees to ensure that everyone is aware of the topics to be discussed. Also, consider asking your board members to watch at a distance without distractions. Also, you can ask your participants to utilize your virtual meeting software’s “raise hand” function when they are ready to speak, in order to avoid talking too much and missing the main point.
Set a maximum time limit for each topic to keep the meeting focused on important topics. This lets everyone participate and keeps the discussion from straying off topic or distracting others. Encourage your board making online board meetings productive members to turn off their microphones when they are not speaking to reduce background noises, including children, pets and colleagues.
The last thing to do is end the meeting on time. This shows respect for the time of your fellow board members. It is also a good practice to share the minutes promptly after the meeting is over. It also helps to streamline the process for recording and distributing minutes of meetings by using the built-in capabilities such as inline task delegation.
This will ensure that everyone is on the same page in regards to what happened at the meeting and what needs to be done between meetings.