Data Room Technology for M&A and Legal Documents Management

The most popular use case check this for data room technology is due diligence on an M&A deal, but a virtual data room is also useful for legal documents management, capital raising and regulatory risk management. The ability to create an online platform secure enough that is accessible to all stakeholders enables better communication, collaboration and faster decision-making.

A VDR, unlike standard repository software, offers tools for delimiting roles and only providing access to certain users. This adds an additional layer of security that traditional file sharing tools can’t offer. Additionally the best VDR solutions typically come with 24/7 support to assist with technical issues or provide assistance on optimizing the usage of the tool.

VDR features that can help protect sensitive information include encryption of data during transit and at rest, granular permissions for users remote shred functionality and a watermarking feature that can be customized to prevent unauthorised use. Admins can monitor activity, and download and document viewing statistics to spot any suspicious or unauthorised activity.

The ability to upload large volumes of files is a further feature of a data room that can be useful for M&A, as is the possibility to create a customisable project interface, and to apply an image of the company’s logo or NDA. Document naming conventions can be set and categorizing, ordering, indexing and document tags. Notification preferences and two-factor authenticaiton (if needed) can be set as well. Redaction tools provide users of data rooms the ability to safely and selectively delete sensitive documents.

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