How to Run Better Board Meetings

Board meetings are vital to the success of any organization regardless of whether they function as an opportunity to make strategic decisions or provide a framework for governance. However they’re not the only thing that matters. the effectiveness of board meetings is often limited by the manner in which they’re conducted.

A strategic outlook is necessary to ensure a successful board meeting. This will ensure that each meeting has a positive energy and results in meaningful discussions. An agenda that is dynamic, prioritizes the most important issues and allocates enough time to each topic of discussion is a good place to begin.

In addition to setting clear objectives, it is also important to ensure that all board members have access the appropriate materials for their board and are prepared prior to the meeting. This can make board meetings more productive. Also, preparing precise and concise minutes of meetings which document the discussion and decision along with actions items and time frames is a crucial element to a successful board meeting.

By limiting time spent on routine tasks and reports it allows you to spend more time on meaningful and powerful discussions. As a rule you should not devote more than 25% of your meeting time on routine tasks and reports.

In the process of getting distracted by new topics of discussion that don’t have any direct impact on the company’s objectives can eat up valuable time of the board and cut into the amount of time that is available for strategic thinking and planning. A lot of boards have a parking area at the end of their agendas to put any non-priority items that require discussion into subsequent meetings.

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