Securely Exchange Important and Sensitive Documents

Many industries require secure transfer of sensitive and important documents to improve customer experience increase productivity and ensure secure data from cyber-attacks. Financial services, healthcare, and law enforcement are just some of the examples.

While sending information via email is a fast and efficient method of communication, it isn’t the most secure method. Documents sent through email are susceptible to hacker attacks and spammers who can intercept messages. This is why it’s important to make use of an encrypted document exchange platform, which employs encryption and protocols to secure information from being accessible by unauthorised individuals.

It’s safer and more secure to make use of an online fax system for confidential documents than email. It allows you to send documents without the need for the traditional fax machine, or a landline. Furthermore, it is accessible anywhere there’s an internet connection. Many fax providers also provide features like digital signatures and redactions that make it easy for teams and individuals to sign and create documents.

When you are storing documents on paper do not leave them on the desk for anyone to take. Also, don’t put them in a shared printer. Also, you should implement the practice of keeping a clean desk and regularly shred old files to keep them from falling into the wrong hands. When you are using online storage, ensure that any data you upload to a repository is secured and requires multi-factor authentication to access. You should also be able keep track of when and how the data was accessed which is vital in the event of an incident involving data breaches or any other issue.


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