Virtual meetings have many of the same problems like in-person meetings, however, they come with added distractions and technical obstacles. You can still run an effective virtual conference by following a simple meeting protocol.
A schedule is crucial for running virtual meetings on time and keep participants engaged throughout the session. You can also encourage participation by asking open-ended questions, requesting feedback and assigning roles to take notes or record next steps.
Test any hardware or software that you might require prior to presenting. Be sure to arrive on time so that you have enough time to address any technical issues that arise before your scheduled start time.
You aren’t able to read body language or emotions when you’re not in a position to observe the people in attendance. So, try to keep eye contact with everyone, or request them to do so. It’s also important to use an area that is quiet and free of distractions to give your complete attention to the meeting and to turn off your microphone when you aren’t talking.
If you’re moderator, be the one to ask for feedback from participants at the end of the session. This will help identify areas that check that need improvement and provide participants with a clear understanding of how their feedback is considered. In the final two minutes of a session, it’s a good practice to summarize the next steps as well as track any actions items.